Filmmakers Paperwork - Raindance

Filmmakers Paperwork

Ease your workload (and your mind) with these free paperwork templates for everything from storyboarding to contracts to accounting.


No one really feels like doing paperwork, but let’s be honest: no good film comes without organization and planning. That’s where templates can help you out. I work at a startup that creates software for filmmakers, and we see how busy you are every day, so we collected the most helpful templates, guides and checklists out there to make your life a little easier. They really help save time for what matters most: letting your creativity flow and producing breathtaking movies that won’t be forgotten.

The categories covered in this list are: Script Prep/Pre-production, Storyboard/Mood Board Templates, Shot List Templates, Script Breakdown Sheets, Budgeting, Accounting, Personnel/Cast Forms, Insurance Forms, Equipment Documents, Production/Shooting, and Music Releases.

Script Prep/Pre-production

Much of your planning happens well before production, including trying to get investors on board and starting to determine who your audience will be. Here are some templates for early steps, including a form for “optioning” a story that you want to produce, and a director’s worksheet that lays out what you’d like to see happen in each scene.

1. Director’s Worksheet – Film Contracts
2. Guide to Formatting a ScreenplayFinal Draft
3Literary Option & PurchaseSonnyboo
Ultimate Creative Brief – Filestage
Cinematography Pre-Production Checklist – Film Contracts
. Buyer Persona Template – Filestage

Storyboard/Mood Board Templates

Storyboarding is a cornerstone of the filmmaking process. A storyboard is a sequence of drawings that paint a picture of the your storyline, showing the structure of, and vision for, key scenes. We’ve also included a moodboard sheet for establishing the visual style of your film.

7. Moodboard Template – Filestage
8. Storyboard
9. StoryboardSonnyboo
10. StoryboardFilmsourcing
11. TV StoryboardFilm Contracts 

Shot List Templates

Organization is the key to a successful shoot. With the help of a shot list, you can easily arrange single shots within any given scene. You can determine, for example, the number of shots necessary to capture a particular action most effectively. Give it a try with one of these practical templates.

12. Shot ListFilm Contracts
Shot List Learnaboutfilm
Shot ListLAvideoFilmmaker 
Camera Shot ListFilmsourcing
Camera Shot List AdvancedFilmsourcing

Script Breakdown Sheets

Here you can find helpful templates providing detailed descriptions of scenes, and the equipment and personnel assigned to each one. This way, you never lose sight, and can make sure everything is going according to plan.

17. Script Breakdown Sheet – Studiobinder
Breakdown Sheet – Michael Wiese Books
Script Breakdown Sheet – Sonnyboo


While making a film, you or your producer have to keep a lot of things in mind and, before you know it, you can easily go over budget. This compilation of templates will help make sure that you don’t lose sight of your financial statements. Some of them additionally provide examples of budgeting.

20. Sample BudgetSonnyboo
Budget and Invoice TemplateFstoppers
Film Budget Top SheetMaking the Movie
Questions & Budget CreationMichael Wiese Books

Accounting Records

Inflows 30
24. Amount Received – Film Contracts
25. Cash or Sales Receipt – Film Contracts
26. Promissory Note – Film Contracts

27. Daily Cost Overview – Film Contracts
28. Cash Flow Sheet/PO Log – StudioBinder
29. Final Cast List SAG-UBCP – Film Contracts

General Forms
30. Check Request – Film Contracts
31. Invoice Template – Going Freelance
32. Simple Invoice Template – Steve Hall Video
33. Expense Report – HowtoFilmschool 

Personnel Forms

From general contracts and agreements to crew templates, many of these forms are necessary to lay out a foundation for the business behind your film and get a good team on board.

Cast & Crew Lists
34. Crew Contact ListFilmsourcing
35. Cast and Crew List  –  Studiobinder
36. Cast List
 – Film Contracts 

Crew Deal Memos, Contracts and Agreements
37. Crew Deal MemoNew Brunswick Filmmakers’ Co-Operative
38. Writers Deal MemoFilm Contracts
39. Deal MemosFilm Contracts
40. Producer ContractISP Group Inc 
41. Producer Video Release & ContractFilm Contracts 
42. Contractor AgreementsFilm Contracts
43. Photographer Work For HireISP Group Inc
44. Producer Agreement (Short Form)Film Contracts
45. Producer AgreementSonnyboo 
46. Producer’s Royalty Attachment ISP Group Inc
47. Executive Employment AgreementISP Group Inc 

Partnership Documents
48. General ProxyISP Group Inc 
49. Consulting AgreementISP Group Inc 
50. Investor SuitabilityISP Group Inc
51. General Partnership AgreementISP Group Inc
52. Joint Venture Agreement 1ISP Group Inc 
53. Loanout AgreementFilm Contracts

Cast Forms
54. Basic Actor Info SheetSonnyboo 
55. Casting SheetFilm Contracts
56. Cast Scene Number BreakdownFilm Contracts
57. Cast Deal MemoFilm Contracts
58. Actor Contract Sonnyboo
59. Freelance Actors ContractFilm Contracts

Appearance Releases
60. Personal ReleaseFilm Contracts
61. Talent ReleasePremiumBlog
62. Actor ReleaseFilm Contracts
63. Freelance Performer AgreementFilm Contracts
64. Actor Player Casting AgreementFilm Contracts
65. Nudity Rider for Casting AgreementFilm Contracts

Location Scouting

So you found the most suitable locations to portray your vision. Now, as with everything else, you need to do the paperwork and take care of business These templates have you covered.

Site Info  
66. Location Contact List Film Contracts 
67. Location ScoutingFilmsourcing
68. Location Fact SheetPremiumBeat
69. Location Information SheetFilm Contracts
70. Cinematography Location Information FormFilm Contracts 

Contracts & Releases
71. Location ContractFilm Contracts
72. Production Location ContractFilm Contracts
73. Location ReleasePremiumBeat
74. Production Location ReleaseFilm Contracts
75. Location AgreementSonnyboo 

Insurance Forms

Keep in mind that life doesn’t always have a bright side. Especially when it comes to accidents or health problems. Therefore, always insure your crew, yourself and the equipment. These templates will get you started.

76. Insurance Claim Worksheet PersonalFilm Contracts
77. Actor Insurance Claim Worksheet New Brunswick Filmmakers’ Co-Operative
78. Insurance Claim Worksheet DamageFilm Contracts
79. Insurance Claim Worksheet Automobile AccidentFilm Contracts
80. Injury / Illness Report FormFilm Contracts

Equipment Documents

A movie is usually not made by a smartphone in one hand and a music player in the other. You need a whole bunch of stuff, plus, you have to deal with it. Cameras, recorders, lights, a whole set, and so on; all this has its price and needs to be paid attention to. These forms can help.

81. Box / Equipment Rental InventoryFilm Contracts 
82. Equipment ListDependent Films
83. Video Equipment Rental AgreementFilm Contracts
84. Special Camera Rigging AuthorizationFilm Contracts

Production/Shooting Forms

You’ve got your cast & crew, locations, and equipment and now you’re onto the shoot: the time when staying organized is most crucial. To avoid slip-ups, interruptions or any other negative factors that make your life as director harder than it should be, use these forms. This list includes call sheets, your essential tool for communicating requirements with everyone on set.

Production Papers
85. Production Tracking FormFilm Contracts
86. Filming NoticeFilmsourcing
87. Production RequirementFilm Contracts

Daily Tracking
88. Shot LogFilm Contracts
89. Scene / Take LogFilm Contracts
90. Daily Production ReportNew Brunswick Filmmakers’ Co-Operative
91. Continuity Log SheetFilmsourcing
92. Actors Production Time ReportFilm Contracts

Call Sheets
93. Call SheetFilmsourcing
94. Call SheetCast and Crew Call
95. Call SheetStudioBinder
96. Call Sheet CastFilm Contracts

Music Releases

Imagine movies without any music—unthinkable! Music is an essential part of a film experience. But, just as films have their patents and rights of use and enjoyment, sounds and music do too. And the legal use of music can be complicated. Here are some of the papers that help you do things right.

97. Sound Report – Filmsourcing
98. Music Reference – Filmsourcing
99. Music Release – New Brunswick Filmmakers’ Co-Operative      

Filestage is a web app for filmmakers to share, review and approve videos efficiently. Clients and co-workers comment directly in your videos and design-frames accurately. All visual projects can be managed at ease.